Title
Mobility Vehicles and Vehicle Conversion Services - State of Arizona Cooperative Contract (Ordinance S-47017)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures in the amount of $1,967,500 and extend Contract 142114 with Creative Bus Sales through April 30, 2021. The total amount over the life of this contract (2015-21) will not exceed $16,967,500. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The additional amount requested is for the Public Transit Department's (PTD) new vehicle purchases and vehicle conversion services on behalf of regional grant subrecipients of the Federal Transit Administration's (FTA) Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities Program. The PTD also utilizes the contract for the purchase of smaller buses for Dial-A-Ride service and neighborhood circulator routes. The Arizona Department of Transportation is the designated recipient for the FTA's 5310 program for rural and small urban areas in the State and purchases similar vehicles.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through the process as set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts. The State of Arizona contract covers Mobility Vehicles and Vehicle Conversion Services, and the City adopted the contract with Creative Bus Sales in 2015 for an amount not to exceed $10 million, and later amended the contract up to a value of $15 million as additional and replacement vehicles have been required across the region. The State of Arizona awarded the contract to Creative Bus Sales on Aug. 12, 2015.
Contract Term
The contract amendment will extend the agreement through April 30, 2021.
Financial Impact
With the $1,967,500 in additional funds, the contract's revised aggregate value over the 6-year period is approximately $16,967,500. The City of Phoenix, as the designated grant recipient for FTA grants, will purchase vehicles on behalf of FTA grant sub-recipients using FTA funds allocated to those sub-recipients and local matching funds provided by the sub-recipients. There is no financial impact to the City for vehicles purchased for FTA 5310 Program grant subrecipients.
Funds are available in the Public Transit Department's CIP budget using FTA, Regional Proposition 400, and Transportation 2050 funds for the Dial-A-Ride and Neighborhood Circulator vehicles.
Concurrence/Previous Council Action
- Contract 142114 in the amount of $10 million was approved by Formal Council Action on Dec. 2, 2015.
- $5 million was added to the contract by Formal Council Action on Aug. 30, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.