Title
Additional Expenditures to Purchase Light and Medium Duty Vehicles (Ordinance S-44420)
Description
Request to authorize the City Manager, or his designee, to allow additional payment authority for various contracts, including Courtesy Chevrolet 140423, Superstition Springs Chrysler 140424, Berge Ford 140425, and Sanderson Ford, Inc. 140428, for purchase of light and medium duty vehicles. The additional amount of $16 million is needed, and the revised aggregate value will not exceed $47,703,194. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department uses these contracts to replace vehicles (sedans, SUVs, trucks, and vans) on behalf of various City departments. More than half of the City's fleet has exceeded useful life expectance. Additional general, enterprise and special revenue funding is available to replace aged light and medium duty vehicles. The volume of vehicle replacements is larger than initially forecasted for the term of this contract and the contract will be depleted at the end of the current fiscal year. Payment authority is requested to accommodate additional vehicle replacement needs planned in FY 2018-19. It is estimated that more than 300 vehicles will be replaced in various Citywide departments such as Police, Street Transportation, Parks and Recreation, Neighborhood Services, Planning and Development, and Water Services.
Financial Impact
The additional amount of $16 million is needed, and the revised aggregate value will not exceed $47,703,194.
Concurrence/Previous Council Action
City Council approved these contracts on March 18, 2015.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.