Title
Lower Buckeye Road: 27th Avenue to 19th Avenue Major Street Improvements - Engineering Services - ST85100411 (Ordinance S-51153)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with T.Y. Lin International, Inc. to provide Engineering Services that include design for the Lower Buckeye Road: 27th Avenue to 19th Avenue Major Street Improvements project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $200,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to improve roadway pavement, subgrade preparation, aggregate base, install concrete curb and gutter, concrete sidewalk improvements primarily on the north side of the road, install concrete driveways, street lighting improvements, and other miscellaneous work as required for the project.
T.Y. Lin International, Inc.'s services include, but are not limited to: completing design to 100 percent construction documents, including updating the intersection of Lower Buckeye Road and 22nd Avenue based on the Burlington Northern Santa Fe (BNSF) Railway approved option, and updating the project in compliance with the updated City of Phoenix Administrative Procedure 155, Version 2023, and any significant change modifications not identified from the City and BNSF Railway comments from 2020.
Procurement Information
The selection was made using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes. The Direct Select process will reduce the time to procure engineering services as opposed to an advertised selection process, meeting the project deadline, ensuring continuity of services due to familiarity with the project, and is the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for T.Y. Lin International, Inc. will not exceed $200,000, including all subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
City Council approved Engineering Services Agreement 147492 (Ordinance S-44598) on May 16, 2018.
Location
This project is located on Lower Buckeye Road from 27th Avenue to 19th Avenue.
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, the Street Transportation Department and the City Engineer.