Title
Fire Station No. 13 - Architectural Services - FD57100029 (General Obligation Bond) (Ordinance S-52867) - District 6
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with LEA-Architects, LLC to provide Architectural Services that include design and possible construction administration and observation for the Fire Station No. 13 General Obligation Bond Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1.2 million.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this Project is to design the replacement and upgrade of Fire Station No. 13 with a new Fire Station No. 13 on 5018 E. Thomas Road to meet the current and future needs of the community, improve response times, and enhance overall safety. The project site is approximately 1.6 acres. Fire Station No. 13 is proposed to be a one-story or two-story fire station of approximately 18,000 gross square feet based on meeting some existing setbacks and easement that will affect the overall use and placement of buildings and driveways. It will have four apparatus bays and a minimum of 16 dormitories with all the standard fire station amenities, including whole station generator and above ground diesel fuel island. There will be the typical spaces associated with a fire station of this size - kitchen, dining, day room, individual restrooms, and exercise space. A meeting room for staff and public use may become part of the scope. The scope of work will also include site development, parking, hardscape, landscape, irrigation, security lighting, and other elements as required. The architectural elements, landscape, and hardscape will be designed to match and blend with the surrounding community.
The fire station will be designed in accordance with the Phoenix Fire Department Station Architectural/Engineering Guide and will also comply with City of Phoenix Building Standards.
The existing Fire Station No. 13 building at 2828 N. 47th Place will be retained and utilized to support the Community Assistance Program to house staff and respond to calls.
LEA-Architects, LLC's services include, but are not limited to: prepare complete plans and specifications for the fire station including the project site build-out; perform geotechnical engineering and investigations; design utilities and infrastructure (water, sewer, storm water and coordinate with APS and Southwest Gas), prepare space planning and layout; provide cost estimates; work with stakeholders from various agencies as required; coordinate with the Construction Manager at Risk (CMAR) in developing design documents; review and make recommendations regarding cost models/Guaranteed Maximum Price proposals provided by the CMAR; assist in value engineering process; participate in City coordinated public information, public relation services, and community outreach; provide possible full Construction Administration and Observation services; and perform other services as required to support successful completion of the work.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Ten firms submitted proposals and are listed in Attachment A.
Contract Term
The term of agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for LEA-Architects, LLC will not exceed $1.2 million, including all subconsultant and reimbursable costs.
Funding is available in the Fire Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
5018 E. Thomas Road
Council District: 6
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager Amber Williamson, the Fire Department and the City Engineer.