Title
Glenrosa Fleet Shop Replacement - Engineering Services - PW26700044 (Ordinance S-51290)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Gabor Lorant Architects, Inc. to provide Engineer Services that include design and possible construction administration and observation for the Glenrosa Fleet Shop Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to remodel and expand the facility to include a two bay facility with warehouse, tire storage and repair, administrative, and support spaces comprising approximately 6,000 square feet. The fleet to be serviced includes garbage trucks, pickup trucks, cars, backhoes, street sweepers, and other miscellaneous City vehicles.
Gabor Lorant Architects, Inc.'s services include, but are not limited to: conducting additional field investigations focused on Compressed Natural Gas compliance; supplement meetings completed with City staff and personnel during the feasibility efforts with further reviews of the existing process, facilities and equipment, and ensuring that the design solutions address the City's budget limitation with an eye on current and future fleet needs.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firm
Rank 1: Gabor Lorant Architects, Inc.
Additional Proposers
Rank 2: GLHN Architects & Engineers, Inc.
Rank 3: Arrington Watkins Architects, LLC
Rank 4: APMI, Inc.
Rank 5: C&S Engineers, Inc.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Gabor Lorant Architects, Inc. will not exceed $1 million, including all subconsultant and reimbursable costs.
Funding is available in the Public Works Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Physical address: 4019 W. Glenrosa Avenue
Council District: 4
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Public Works Department and the City Engineer.