Title
Statewide Heavy-Duty Equipment and Accessories - COOP 22-099 - Request for Award (Ordinance S-48734)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Empire Southwest, LLC, to provide heavy-duty equipment and accessories for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $30.1 million.
Report
Summary
This contract will provide several types of heavy-duty equipment and accessories that the City uses on an ongoing basis. The heavy-duty equipment and accessories items include but are not limited to various equipment models such as cold planers, motor graders, rollers and track type tractors and several other heavy-duty equipment and accessories used through this contract. The Public Works Department primarily purchases landfill and construction equipment through this contract for the entire City. Also, Public Works plans to use this contract for equipment rentals and services on behalf of other departments. The needs vary, depending on the department, and this contract will provide the City the option to purchase heavy duty equipment and accessories on an as-needed basis to replace vehicles lost due to accidents, damage or those at the end of useful life.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on: Special Circumstance Alternative Competition. Use of this cooperative contract will benefit the City as it can supply a variety of different types and brands of equipment which are key to maintaining city operations.
Contract Term
The contract will begin on or about June 15, 2022 for a five-year term.
Financial Impact
The total contract value will not exceed $30.1 million.
Funding is available in various departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.