Title
Emergency Vehicle Preemption System Contract - EXC 23-118 - Request for Award (Ordinance S-49978)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Tomar Electronics, Inc. to provide Emergency Vehicle Preemption (EVP) system equipment for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $15,000,000.
Report
Summary
This contract will provide the Street Transportation Department with EVP system equipment designed for full integration between Street Transportation's existing traffic control intersections and the existing Fire Department emergency vehicles. EVP system equipment allows responding Fire Department vehicles to manipulate the traffic signal light from red to green thereby expediting passage through an intersection to arrive at an emergency faster than having to wait at a red light. Devices are already installed on several existing traffic control boxes and traffic signal poles as well as Fire's emergency vehicles. Tomar's EVP system is also integrated with the City's traffic network management system.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Pursuing an alternate EVP system could create a financial and operational challenge for the City.
Contract Term
The contract will begin on or about June 30, 2023, for a five-year term with one five-year option to extend.
Financial Impact
The aggregate contract value for will not exceed $15,000,000 for the 10-year aggregate term.
Funding is available in the Street Transportation Department's Operating and Capital Improvement Program budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street Transportation Department.