Title
JCB Equipment - Maintenance and Repair Service Contract Recommendation (Ordinance S-43980)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Forklift Exchange, Inc., dba Flaska JCB for maintenance and repair of J.C. Bamford Excavators Limited (JCB) equipment in an amount not to exceed $300,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Parks and Recreation, Water Services, Street Transportation and Public Works departments use JCB equipment, including excavators, tractors and backhoes. The Public Works Department is responsible for maintenance and repair of this equipment. In order to decrease turnaround times and expedite the return to service of essential equipment, the Public Works Department seeks to contract with Forklift Exchange, Inc., dba Flaska JCB on an as-needed basis to augment the City's repair and maintenance capabilities. Forklift Exchange has previously provided maintenance and repair services and pricing has been deemed reasonable and fair.
Procurement Information
Forklift Exchange, Inc., dba Flaska JCB is the only authorized vendor in Arizona for equipment, parts, and service for JCB equipment. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing there is only one source for the necessary goods and services.
Contract Term
The initial one-year contract term shall begin on or about Nov. 1, 2017, and end on Oct. 31, 2018. Provisions of the contract include an option to extend the term of the contract for up to four additional years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
Expenditures shall not exceed $300,000 over the life of the contract, with an estimated annual expenditure of $60,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.