Title
Agreements with the State of Arizona Department of Administration for the 9-1-1 Program (Ordinance S-53224) - Citywide
Description
Request authorization for the City Manager, or the City Manager's designee, to authorize the Phoenix Fire and Police departments to retroactively apply for, accept, and enter into individual agreements with the State of Arizona Department of Administration Office of Grants and Federal Resources to receive 9-1-1 grant funds not to exceed $7,818,923 collectively. Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item. Additionally, request City Council grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion of indemnification and assumption of liability provisions in the documents pertaining to this transaction that otherwise would be prohibited by Phoenix City Code 42-18.
Report
Summary
The Arizona Department of Administration requires 9-1-1 planning at a local level as referenced in the State of Arizona Administrative Code, Title 2, Chapter 1, Article 4 Emergency Telecommunications Services Revolving Fund. The State of Arizona Office of Grants and Federal Resources Arizona 9-1-1 Program Office has announced the availability of funds for the Program to be distributed during Fiscal Year 2026-27. Funding will be available for multiple grants and allocated to each System Administrator Agency to pay, on behalf of the Public Safety Answering Points (PSAP), 9-1-1 system costs and approved projects that support the goals of the Arizona 9-1-1 Program.
The Phoenix Police Department is the primary public safety answering point (PSAP) for the City of Phoenix for all emergency calls. This includes all Fire, Police, and Department of Public Safety emergency calls plus all non-emergency calls and out-going calls for a total of approximately two million calls annually. The City of Phoenix is the contracting agent of ongoing operations of the 9-1-1 system. This authority is given through signed resolutions by the Maricopa Association of Governments (MAG) member agencies. These agreements act as the governing documents for the oversight of the 9-1-1 system design, implementation, and management in the MAG Region.
The 9-1-1 Grant funding would be used to support:
- 9-1-1 networking, telecom, and Internet Protocol infrastructure.
- 9-1-1 related hardware, software and maintenance equipment.
Contract Term
The Grant Period of Performance is projected to begin on or around July 1, 2026, and end June 30, 2027.
Financial Impact
There is no cost to the City of Phoenix. All equipment and services costs are reimbursed by the State of Arizona. The Phoenix Fire Department will receive $2,150,503 in funding and the Phoenix Police Department will receive $5,668,420 in funding.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire and Police departments.