Title
Manhole Covers, Rings and Meter Boxes - Amendment 3 (Ordinance S-47242)
Description
Request the City Manager, or his designee, for additional funding in the amount of $317,000 through Dec. 14, 2021, for Agreement 144688 with Arizona Waterworks Supply, Inc., for the purpose of providing manholes, rings and meter boxes for the Water Services Department (WSD). Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
Additional funding is needed to purchase manhole, rings and meter boxes for new installation, replacement and repair of damaged equipment. The unanticipated expenditures occurred due to an accelerated overlay project by the Street Transportation Department after the contract start date, in addition to the Public Works Department purchasing from this contract utilizing quantities that were reserved for WSD. These expenditures greatly reduced the remaining contract aggregate value.
Contract Term
The contract term is effective through Dec. 14, 2021.
Financial Impact
The initial aggregate agreement value was executed in the amount of $350,000. Ordinances S-44957 and S-45861 added a total of $300,000 in additional funding to the agreement, for a new total aggregate amount of $650,000. This amendment will provide an additional $317,000 of funding for a new aggregate agreement value not to exceed $967,000.
Funding is available in the Water Services Department operating and Capital Improvement Program budget.
Concurrence/Previous Council Action
The City Council approved:
- Manhole Covers, Rings, and Meter Boxes Agreement 144688 (Ordinance S-43122) on Dec. 14, 2016;
- Manhole Covers, Rings, and Meter Boxes Agreement 144688 (Payment Ordinance S-44957) on Sept. 5, 2018; and
- Manhole Covers, Rings, and Meter Boxes Agreement 144688 (Ordinance S-45861) on June 26, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.