Title
Fire Life/Safety and Security Parts - AVN IFB 17-030 (Ordinance S-44013)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Electronic Security Concepts, LLC, Southwest Integrated Solutions, Inc., and Honeywell International, Inc., to provide fire life/safety and security parts on an as-needed basis at Phoenix Sky Harbor International, Deer Valley, and Goodyear Airports (Airports). Further request authorization for the City Controller to disburse all necessary funds. The Aviation Department is requesting a total aggregate of $300,000 for the life of the contracts including all applicable tax.
Report
Summary
This contract is for the supply of security systems working efficiently for the safety and security of its passengers and employees.
Procurement Information
Solicitation AVN IFB 17-030 was conducted in accordance with Administrative Regulation 3.10. This solicitation was split into three groups:
Group 1 - General Fire Alarm System Parts
Group 2 - Edwards Fire Alarm System Parts
Group 3 - Honeywell Systems Parts (Proprietary)
Four offers were received on Aug. 15, 2017, and one offer was deemed non-responsive. The offers were evaluated based on price, responsiveness, term and conditions, and responsibility to provide the required parts. The following vendors were deemed the responsive and responsible bidders for each group:
Group 1 - Electronic Security Concepts, LLC
Group 2 - Southwest Integrated Solutions, Inc.
Group 3 - Honeywell International, Inc.
Contract Term
The initial term of the contract is three years commencing on or about Dec. 1, 2017, with two one-year options to extend the term at the discretion of the City Manager or his designee.
Financial Impact
The Aviation Department is requesting a total aggregate of $300,000 for the life of the contracts including all applicable tax. Funds are available in the Aviation Department budget.
Location
The locations for this contract are Phoenix Sky Harbor International Airport, located at 3400 E. Sky Harbor Blvd., and surrounding airport properties; Deer Valley Airport, located at 702 W. Deer Valley Road; and Goodyear Airport, located at 1658 S. Litchfield Road, Goodyear, Arizona.
Council Districts: 1, 8, Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.