Title
Automotive Maintenance for Original Equipment Manufacturers - Requirements Contract - Maricopa County 16030-S (Ordinance S-43898)
Description
Request to authorize the City Manager, or his designee, to access Maricopa County Contract 16030-S and to enter into a contract with Sands Motor Company for an amount not to exceed $2,000,000 over the life of the contract to maintain and repair Police patrol vehicles. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department maintains the City's fleet of 1,500 Police patrol vehicles. Approximately 300 of these vehicles, due to age and high mileage, will need transmission and engine replacement to extend their useful lives. Through the County's contract, the City will utilize Sands Motor Company to meet the heavy need for repair work and avoid excessive down time for the vehicles.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded using a similar competitive process consistent with the City's procurement processes, as set forth in Phoenix City Code Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts. The Maricopa County contract covers automotive repair services and was awarded on Dec. 17, 2015.
Contract Term
The three-year contract term shall begin on or about Oct. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $2,000,000 over the life of the contract, with annual expenditures estimated at $600,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.