Title
Ice and Ice Storage - Requirements Contract (Ordinance S-45066)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Reddy Ice Corporation to provide citywide departments with ice and ice storage services, on an as-needed basis. The five-year aggregate value of this contract will not exceed $1,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Ice and ice storage is used daily by the City for consumption, cooling of medications, and to help prevent heat-related illnesses for police officers, firefighters, and other city employees and residents. Ice and ice storage is also used at public gatherings, political events, marches or walks, and City-funded public events. This contract will be utilized citywide and is critical to the safety and health of the City’s employees and residents by helping prevent heat-related issues, especially during the city’s hotter months of the year.
Procurement Information
Request for IFB 18-319 for Ice and Ice Storage was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on Aug. 24, 2018. The solicitation was emailed to 96 suppliers and posted on the City's website. The pricing from the offeror is deemed fair and reasonable based on a comparison to the current contract in use by the City.
Contract Term
The contract will begin on or about Nov. 1, 2018.
Financial Impact
The five-year aggregate value of this contract will not exceed $1,500,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.