Title
Mechanical Seals Contracts - Direct Selection (Ordinance S-46250)
Description
Request authorization for the City Manager, or his designee, to enter into separate agreements with Capital Westward Systems; James, Cooke and Hobson, Inc.; Phoenix Pumps; and Pioneer Equipment, Inc., for mechanical seals used by the Water Services Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total aggregate value of the agreements will not exceed $500,000.
Report
Summary
The purpose of these agreements is to provide mechanical seals, mechanical seal kits, component seals, and parts and services to rebuild various mechanical seals, on an as-needed basis. The seals are used in repair of pumps, turbine shafts, and other rotating machinery in the Water Services Department (WSD).
Procurement Information
The selections were made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10. This direct selection is necessary because the seals can only be procured by a single source distributor for each of the manufacturers that are used by WSD.
Contract Term
The term of each agreement is for five years and will begin on Jan. 1, 2020.
Financial Impact
The agreement values for James, Cooke, and Hobson Inc., Phoenix Pumps, and Pioneer Equipment, Inc. will not exceed $100,000, and the agreement value for Capital Westward Systems will not exceed $200,000, for a total aggregate agreement value of $500,000. Funding is available in the Water Services Department's Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.