Title
Purchase of Ambulances - Houston-Galveston Area Council Contracts (Ordinance S-43835)
Description
Request to authorize the City Manager, or his designee, to access Houston-Galveston Area Council (H-GAC) contracts and enter into contracts with Demers Ambulance USA, Inc., and Professional Sales and Service L.C., to purchase ambulances for the Public Works Department, on behalf of the Fire Department, in an amount not to exceed $1,250,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Fire Department has an aging ambulance fleet and these contracts will allow for purchase of replacement units. Adopting the multiple H-GAC contracts will allow the Fire Department to purchase ambulances at competitive prices and also decrease the lead time that is required for processing and ordering new units. The replacement units are critical to providing emergency response services to Phoenix residents.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. H-GAC is a regional council of governments operating under the laws of the State of Texas and the agreements cover capital-intensive products and services for ambulances, fire service apparatus, and heavy-duty trucks and truck bodies. The H-GAC contracts were awarded using a similar competitive process as set forth in Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts. The H-GAC contracts were awarded on Oct. 1, 2016, and will end on Sept. 30, 2018. This request seeks authorization to make purchases directly from the manufacturer or from the local/regional dealer.
Financial Impact
The purchases will not exceed $1,250,000, including applicable taxes, in FY 2017-18. Funds are available in the Fire Department's budget.
Contract Term
The contract shall begin upon City Council approval, and will end on Sept. 30, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters, Assistant City Manager Milton Dohoney, Jr., and the Public Works and Fire departments.