Title
Val Vista Transmission Main Rehabilitation 2018 - Construction Administration and Inspection Services - WS85500438 (Ordinance S-46683)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC (Wilson) to provide Engineering Services that include construction administration and inspection (CA&I) services for the Val Vista Transmission Main Rehabilitation 2018 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to rehabilitate segments of the Val Vista Transmission Main that includes slip-lining approximately 9,000 linear feet (LF) of 96-inch transmission main. There are two segments in this project with approximately 4,500 LF of main to be rehabilitated in FY 2020-21 and approximately 4,500 LF of water main to be rehabilitated during FY 2022-23.
Wilson’s services include, but are not limited to: participating in final design meetings and review of construction plans and specifications; reviewing and providing recommendations regarding cost models and Guaranteed Maximum Price proposals provided by the contractor; general project administration, construction inspections and special pipeline inspections; daily interaction with contractors to clarify job requirements; representing the City at meetings as appropriate with contractor, City staff, impacted third parties, utilities, and regulatory agencies as required; monitoring of job progress, issuing and providing weekly status updates; authorizing changes as necessary due to construction or other issues arising from the work; issuing interpretations and clarifications of the construction documents; and reviewing shop drawings and test results.
This agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposer
Rank 2: Stanley Consultants, Inc.
Contract Term
The term of the agreement is 27 months from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC will not exceed $1 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Horne and Sun Circle Trail, and Jensen Street and Forest Street
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.