Title
Fine Art Cleaning and Maintenance
Description
This report requests the Transportation, Infrastructure and Innovation Subcommittee recommend City Council authorize the City Manager, or his designee, to enter into contracts with Freer Waters LLC, Erma Duran & Co. LLC, and Brian Stevenson (a sole proprietor doing business under the trade name Hammercraft) to provide fine art cleaning and maintenance services to the Aviation Department and the Phoenix Office of Arts and Culture. The cost of the contracts will not to exceed $210,000 over the five-year terms of the contracts, if both options to extend the term are exercised.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
The City's collection of more than 200 large-scale, site-specific public artwork includes ceramic mosaic murals, glass mosaic murals, metal ceiling and wall installations, suspended art glass installations, and outdoor sculptures at various locations throughout the City, including airport buildings, parks, transit sites, community centers, canal trails and destinations, freeway bridges, streetscapes, overpasses, recycling centers, and other key infrastructure locations. Cleaning and maintenance services are imperative for the long-term preservation of the artwork and to provide emergency maintenance services for the safety of employees and citizens that are in the vicinity of large-scale artwork.
Procurement Information
Request for Qualifications 20-015, Fine Art Cleaning and Maintenance, was conducted in accordance with Administrative Regulation 3.10 with the intent of establishing a Qualified Vendor List (QVL) to provide fine art cleaning and maintenance services. Three offers were received and all were deemed responsive and responsible.
The procurement officer evaluated all offers on a pass/fail basis using the following qualification criteria:
- Minimum of three consecutive years of experience within the last five years providing fine art cleaning and maintenance services
- Branch office or operating facility located in Arizona
- A project manager with a minimum of three consecutive years of experience within the last five years providing fine art cleaning and maintenance services.
The following offerors met the qualification criteria and are being recommended for placement on the QVL:
- Freer Waters LLC
- Erma Duran & Co. LLC
- Brian Stevenson, a sole proprietor doing business under the trade name Hammercraft
Contract Term
The terms of the contracts will be three years and will begin on or about Oct. 1, 2020. The contracts will contain two one-year options to extend the terms that may be exercised in the Aviation Director's sole discretion.
Financial Impact
The cost of the contracts will not exceed $210,000 over the five-year terms of the contracts, if both options to extend the term are exercised. Funds are available in the Aviation Department and Phoenix Office of Arts and Culture budgets.
Concurrence/Previous Council Action
This item was recommended for approval by the Phoenix Aviation Advisory Board on Aug. 20, 2020.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council Districts: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, the Aviation Department, and the Phoenix Office of Arts and Culture.