Title
Audio Visual System Replacement Project - IFB-PCC-23-0098 - Amendment (Ordinance S-52643) - District 7
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 158852 with Clearwing Systems Integration, LLC to consent to assignment of the contract to Clair Global Integration, LLC dba Clearwing Systems Integration, a Delaware limited liability company. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to continue using Ordinance S-49932.
Report
Summary
This contract will provide various audio-visual equipment for the West Building 200 level audio-visual replacement items at the Phoenix Convention Center. The provided audio-visual equipment will be used in client meeting spaces to support, enhance, and complement the contracted client event activities within the Department's facilities and meeting spaces. The current systems are more than 17 years old with outdated technology and are approaching the end of their useful life. To maintain performance, reliability, and adherence to industry standards in conventions and live events, it is necessary to update the audio and video equipment and components specified in the contracts. The contracts offer a comprehensive selection of audio and visual equipment, along with the required account and delivery services. Examples of the equipment available through this contract include sound system components, microphones, and video equipment.
Contract Term
The contract term remains unchanged, ending on May 30, 2028.
Financial Impact
The aggregate value of the contract will not exceed $300,000 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
Audio Visual System Replacement Project Contract 158852 (Ordinance S-49932) on June 28, 2023.
Location
Phoenix Convention Center, 100 N. 3rd Street
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Cynthia Aguilar and the Phoenix Convention Center Department.