Title
Authorization to Enter Into Contracts for Homeless Services - Request for Proposals Contract Awards (Ordinance S-49685)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with responsive offerors for homeless services for the Office of Homeless Solutions. Expenditures are not to exceed $15,090,360 in aggregate over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item. Funds are available from a combination of American Rescue Plan Act, Emergency Solutions Grant, Community Development Block Grant, and City of Phoenix General Funds.
Report
Summary
The City of Phoenix Office of Homeless Solutions provides support services for persons who are experiencing homelessness. Funding will be used for the following six distinct services prioritized by the City of Phoenix based on identified local needs.
Scope of Work 1 - Emergency Crisis Shelter for Families Prioritized by Phoenix Public Safety and Human Services Officials
Up to $180,000 annually in Community Development Block Grant funding is made available for emergency shelter operations and services for families identified by City of Phoenix Police, Fire and Human Services officials.
Scope of Work 2 - Rapid Rehousing and Housing Stabilization Support
Up to $550,000 annually in Emergency Solutions Grant funding is made available to support individuals moving from sheltered or unsheltered homelessness to permanent housing using a Housing First model.
Scope of Work 3 - Navigation and Wrap Around Services for Justice Involved Individuals Experiencing Homelessness
Up to $225,000 annually in Community Development Block Grant funding is made available to support persons experiencing homelessness who become involved in the criminal justice system within the City of Phoenix.
Scope of Work 4 - Outreach and Engagement for Persons Experiencing Homelessness
Up to $600,000 annually in Emergency Solutions Grant, Community Development Block Grant and/or General-Purpose funding is made available to support outreach and engagement services for persons experiencing homelessness. Funding for this category in the amount of $502,638 is contingent upon annual budget approval.
Scope of Work 5 - Phoenix Community Action Response Engagement Services (C.A.R.E.S.) Outreach
Up to $1,153,772 annually in General Funds and Community Development Block Grant funding is made available to support the City’s process for connecting the community with services like encampment clean up, shelters and other resources for individuals and families experiencing homelessness. General Funds allocation is contingent upon annual budget approval.
Scope of Work 6 - Homeless Youth Reunification
Up to $309,300 in American Rescue Plan Act funding is made available for services dedicated to connecting youth experiencing homelessness with housing and support needs.
Procurement Information
Request for Proposals, RFP-22-OHS-50, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. The Human Services Department received 22 offers on Dec. 9, 2022, and all were determined responsive and responsible to the solicitation requirements.
The Evaluation Committee evaluated all proposals based on the evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. The Evaluation Criteria was as follows:
Criteria and Possible Points:
- Service Methodology - 400 possible points
- Cost and Fiscal Ability - 200 possible points
- Organizational Capacity - 200 possible points
- Implementation Plan - 200 possible points
The Evaluation Committee scored all proposals as follows:
Scope of Work 1 - Emergency Crisis Shelter for Families Prioritized by Phoenix Public Safety and Human Services Officials
Chicanos Por La Causa, Inc.: 678 points
UMOM New Day Centers, Inc.: 490 points
Scope of Work 2 - Rapid Rehousing and Housing Stabilization Support
Community Bridges, Inc.: 884 points
Central Arizona Shelter Services, Inc.: 840 points
A New Leaf, Inc: 834 points
UMOM New Day Centers, Inc.: 730 points
Mercy House Living Centers: 556 points
Phoenix Rescue Mission: 511 points
Scope of Work 3 - Navigation and Wrap Around Services for Justice Involved Individuals Experiencing Homelessness:
Southwest Behavioral Health Services, Inc.: 837 points
Human Services Campus, Inc.: 565 points
Phoenix Rescue Mission: 509 points
Scope of Work 4 - Outreach and Engagement for Persons Experiencing Homelessness
Community Bridges, Inc.: 842 points
Southwest Behavioral Health Services, Inc.: 740 points
The Salvation Army: 689 points
Homeward Bound: 680 points
Community Bridges, Inc. (Veterans): 587 points
St. Vincent de Paul: 568 points
Circle the City: 489 points
Human Services Campus, Inc.: 447 points
Scope of Work 5 - Phoenix Community Action Response Engagement Services (C.A.R.E.S.) Outreach
Community Bridges, Inc.: 795 points
Phoenix Rescue Mission: 508 points
Scope of Work 6 - Homeless Youth Reunification
A New Leaf, Inc: 670 points
The Evaluation Committee recommended the following for contract award under each Scope of Work:
Scope of Work 1 - Emergency Crisis Shelter for Families Prioritized by Phoenix Public Safety and Human Services Officials
Chicanos Por La Causa, Inc.: 678 points
Scope of Work 2 - Rapid Rehousing and Housing Stabilization Support
Community Bridges, Inc.: 884 points
Scope of Work 3 - Navigation and Wrap Around Services for Justice Involved Individuals Experiencing Homelessness
Southwest Behavioral Health Services, Inc.: 837 points
Scope of Work 4 - Outreach and Engagement for Persons Experiencing Homelessness
Community Bridges, Inc. (RISE): 842 points
Scope of Work 5 - Phoenix Community Action Response Engagement Services (C.A.R.E.S.) Outreach
Community Bridges, Inc.: 795 points
Scope of Work 6 - Homeless Youth Reunification
A New Leaf, Inc: 670 points
Contract Term
The term for the contracts for Scopes of Work 1-5 will begin on or about July 1, 2023, and end June 30, 2024, with four, one-year options to extend. The contract for Scope of Work 6 will begin on or about July 1, 2023 and run through December 31, 2024.
Financial Impact
Expenditures will not exceed $15,090,360 in aggregate over the life of the contracts. Funds are available from a combination of American Rescue Plan Act, Emergency Solutions Grant, Community Development Block Grant and City of Phoenix General Funds. Full funding is contingent upon annual budget approval.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.