Title
Glass Repair and Replacement - Requirements Contract - IFB 18-041 (Ordinance S-44197)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Bunkers Glass of Phoenix, Inc. to provide glass repair and replacement services in the amount not to exceed $1,300,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contractor will provide full service glass repair and replacement services to citywide departments, and will provide various types of glass, for windows, plate glass, tabletop glass, storefront glass, passageway door glass, shower door glass, and frame components. The primary departments using this contract are Public Works, Parks, and Aviation. Locations are throughout the City. The requested products and services are critical to citywide facility operations.
Procurement Information
IFB 18-041 Glass Repair and Replacement was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 96 vendors and was posted on the City's website. Three offers were received by the Procurement Division on Dec. 1, 2017. Two bids were deemed non-responsive on Groups 1 and 2 for not meeting specifications.
Group 1: Bunkers Glass of Phoenix, Inc.
The Deputy Finance Director recommends the offer from Bunkers Glass of Phoenix, Inc. be accepted as the only responsive and responsible offer.
Contract Term
The five-year contract will begin on or about Feb. 1, 2018 and end on or about Jan. 31, 2023.
Financial Impact
The aggregate contract value through Jan. 31, 2023 shall not exceed $1,300,000. Funds are available in all City of Phoenix department budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.