Title
Request Authorization to Enter Into a Contract with Crisis Response Network, Inc. for a Web-Based Emergency Shelter Availability Portal Due to COVID-19 Pandemic (Ordinance S-46798)
Description
Request authorization for the City Manager, or his designee, to enter into contract with Crisis Response Network, Inc. (CRN) to design, develop and maintain a web-based emergency shelter availability portal to identify up-to-date shelter accessibility within Maricopa County. The Phoenix Police Department will be the primary group to access the portal. The term of the contract will begin on or about June 9, 2020 through June 30, 2021, with the option to extend through Aug. 31, 2022. The aggregate amount will not exceed $200,000. Further request authorization for the City Controller to disburse all funds related to this item. One-time funding is provided through the U.S. Department of Housing and Urban Development Community Development Block Grant funding.
Report
Summary
The City of Phoenix Human Services and Police departments have joined efforts to address the increase of homelessness due to the COVID-19 pandemic. Human Services has been tasked to secure a web-based portal to track available shelter for individuals and families experiencing homelessness due to COVID-19. CRN will design, develop and maintain a web-based portal to identify accurate and up-to-date emergency shelter availability (including general and emergency shelter, COVID-19 Person Under Investigation, Isolation, and Quarantine Beds) throughout Maricopa County. Accurate shelter availability will aid in the coordination of service for persons experiencing homelessness, prevent the spread of COVID-19, provide easier access to shelter for highly vulnerable populations at risk of death due to COVID-19, and provide necessary documentation for the City of Phoenix. The online emergency shelter availability portal also will allow for better coordination of shelter availability for those experiencing homelessness.
Procurement Information
Services may be procured, as needed, by using procurement in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for and respond to the COVID-19 national pandemic. The City of Phoenix has or will obtain any and all necessary federal waivers to alleviate the need to comply with federal procurement guidelines.
Contract Term
The term of this contract will begin on or about June 9, 2020 through June 30, 2021, with one option to extend through Aug. 31, 2022. This contract may be extended based on continuous need and available funding, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate value of this agreement shall not exceed $200,000. There is no impact to the General Fund. Funding will be provided with the U.S. Department of Housing and Urban Development, Community Development Block Grant funding.
Department
Responsible Department
This item is submitted by Assistant City Managers Deanna Jonovich and Milton Dohoney, Jr. and the Human Services and Police departments.