Title
2020-21 Parks Lighting Improvements Community Development Block Grant - Design-Bid-Build Services - ND30010029 (Ordinance S-48347)
Description
Request to authorize the City Manager, or his designee, to accept Kimbrell Electric, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Kimbrell Electric, Inc. for Design-Bid-Build Services for the 2020-21 Parks Lighting Improvements Community Development Block Grant project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,957,442.48.
Report
Summary
The purpose of this project is to improve the area and sports lighting at five local parks: Central Park; El Prado Park; Nevitt Park; Palomino Park and Sweetwater Park, using U.S. Housing and Urban Development Community Development Block Grant (CDBG) funds.
Kimbrell Electric, Inc.'s services include, but are not limited to: removal and installation of ball field lighting structures including underground electrical conduit runs; removal of poles/lighting structures and installation of lighting structures including concrete foundations; replacement of interior and exterior light fixtures on the restroom buildings; installation of underground electrical conduit to the new lighting structures; and provide other improvements as required for a complete project in compliance with approved plans.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Three bids were received on Dec. 14, 2021 and were sent to the Neighborhood Services Department for review and to determine contractor compliance and responsiveness to CDBG program compliance and Neighborhood Services Department's Section 3 project requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $2,046,180.00
Kimbrell Electric, Inc.: $1,957,442.48
Hawkeye Electric, Inc.: $2,056,999.87
Bidders who were deemed non-responsive are listed below, in alphabetical order:
Sellers and Sons, Inc.
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 170 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Kimbrell Electric, Inc. will not exceed $1,957,442.48, including all subcontractor and reimbursable costs.
Funding is available in the Neighborhood Services Department's Capital Improvement Program budget and the Neighborhood Services Department's budget with CDBG funds. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Central Park - 140 E. Tonto St.
El Prado Park - 6428 S. 19th Ave.
Nevitt Park - 6815 S. 44th Way
Palomino Park - 15815 N. 30th St.
Sweetwater Park - 13230 N. 44th St.
Council Districts: 2, 3 and 8
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson, Gina Montes and Mario Paniagua, the Parks and Recreation and Neighborhood Services departments, and the City Engineer.