Title
Intelligent Transportation System Devices and Communication Equipment - Maricopa County Department of Transportation Cooperative Contract - 230200-C - Request for Award (Ordinance S-50540)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with up to 13 vendors as listed in Attachment A, to provide Intelligent Transportation System (ITS) Devices and Communication equipment for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $12 million.
Report
Summary
The Street Transportation Department is requesting to utilize the Maricopa County Department of Transportation Cooperative contract to purchase the equipment, supplies, and training necessary for the Traffic Signal Shop to perform core functions such as maintaining the Citywide infrastructure of over 1,138 signalized intersections and continually adapt to the changing technology of the traveling public as it pertains to the traffic signal systems. Contractors who agree to the City's terms and conditions will sign a linking agreement to provide parts such as electrical conductors, fiber optic cable and equipment, closed circuit television, routers, adaptive signal control equipment, advanced transportation controllers, traffic data collection equipment, and non-invasive vehicle detection equipment at the same bid prices accepted by the county. These contracts will further allow the City to keep pace with the Federal Highway Transportation Department and the transportation industries push toward Vehicle-to-Infrastructure (V2I) models and functionality as well as provide the street performance metrics needed by our engineering staff.
V2I is the next generation of ITS technology. The V2I technologies wirelessly provide information to the infrastructure, which is then used by the infrastructure to adjust travel time data and adjustment of traffic signal timing to reduce congestion and enhance signal systems coordination. V2I technologies are also key in the distribution of travel times and other advisories from the infrastructure to the vehicle that inform the user of safety, mobility, and/or environment-related conditions.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The Street Transportation Department recognizes the value by participating in the Maricopa County Department of Transportation Cooperative contract to keep pace with changing technology, conserve resources by collaborating during the procurement process, and obtain competitive pricing.
Contract Term
The contracts will begin on or about Feb. 15, 2024, for a one-year term with five one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $12 million for the six-year aggregate term.
Funding is available in the Street Transportation Department's operating and/or Capital Improvement Program budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street Transportation Department.