Title
Water Services Department Concrete and Asphalt Restoration - 2-Step Job Order Contract Services - 4108JOC194 (Ordinance S-47508)
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with three contractors, to provide Concrete and Asphalt Restoration Job Order Contracting services for the Water Services Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $75 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be deemed necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Job Order Contract (JOC) services will be used on an as-needed basis to provide concrete and asphalt restoration services for removal of temporary asphalt patch and replacement with permanent hot mix; removal and replacement of concrete curb and gutter, sidewalk, sidewalk ramps, and driveways; adjustment of utility assets including manhole frames, covers, valve boxes and survey monuments; and installation of half-sack controlled low-strength material or ABC. These services will be for emergency and non-emergency situations. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise program requirements.
These agreements are essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selections were made using a two-step qualifications and price-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below.
Selected Firms
Rank 1: S & S Paving & Construction, Inc.
Rank 2: Cactus Transport, Inc.
Rank 3: Talis Construction Corporation
Additional Proposers
Rank 4: ViaSun Corporation
Rank 5: Sunland Asphalt & Construction, Inc.
Rank 6: Gonzalez Asphalt, Inc.
Contract Term
The term of each master agreement is for up to five years, or up to $25 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement values for each of the JOC contractors will not exceed $25 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $75 million.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under these master agreements for up to $4 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Water Services Department’s Operating Budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
The public will be notified on each project, if notification is required.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.