Title
Maintenance of Environmental Units at Pueblo Grande - Requirements Contract - IFB 18-036 (A) (Ordinance S-48313)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 146486 with Crawford Mechanical Services LLC for the purchase of preventative maintenance and repairs of temperature control units at Pueblo Grande for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $37,000.
Report
Summary
This contract provides preventative maintenance and repairs to 18 specialized units at the Pueblo Grande Museum for two collections vaults inside the museum. The units cannot be maintained by City staff due to the required certifications needed to maintain these units. The original contract value did not account for auxiliary services that would be needed beyond regular preventative maintenance. Due to the age of the units more maintenance has been needed than originally anticipated and the additional funding is needed.
Contract Term
The contract term is Dec. 1, 2017 through Nov. 30, 2022.
Financial Impact
Upon approval of $37,000 in additional funds, the revised aggregate value of the contract will not exceed $107,000. Funds are available in the Parks and Recreation Department's budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on Nov. 29, 2017.
Location
4619 E. Washington St.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.