Title
Authorization to Submit an Application to Purchase Modular Buildings for the Head Start Birth to Five Program - Districts 1 and 8
Description
This report requests the Economic Development and Housing Subcommittee, which serves as the Governing Board for the Head Start Birth to Five Program, to authorize the Human Services Department to submit two applications to the U.S. Department of Health and Human Services, Administration for Children and Families, for the purchase of modular buildings for the Head Start Birth to Five Program. It also seeks to amend contracts to transfer one-time funds to the Booker T. Washington Child Development Center and the Deer Valley Unified School District, as well as approval to purchase the modular building for Booker T. Washington Child Development Center; and to submit a request to the Office of Head Start to dispose of the modular building in the Deer Valley Unified School by donating the building to district.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
The Head Start Birth to Five Program is in need of two modular buildings. An education building for the Deer Valley Unified School District and an administrative building for the Booker T. Washington Child Development Center.
The Deer Valley Unified School District is operating a Head Start Preschool classroom for 20 children out of a 30 year old building, housed on the Sunrise Elementary School campus at 17624 N. 31st Avenue. The repairs needed on the roof and flooring of the building are more costly than the value of the building. A newer building is recommended that would have two classrooms for 20 children each, two bathrooms (one for children and one for adults), and one office for instructional staff. The estimated cost of the modular building is $850,045.17. See Attachment A for the modular building application and Attachment B for the Proposed Modular Building Analysis.
Booker T. Washington Child Development Center's Head Start Preschool program has experienced an increase of more than 150 children. As a result of this growth, the center requires additional administrative space for staff, family engagement, and community interactions. The new building will be located adjacent to the current administrative building at 1525 E. Adams Street. This modular building will feature three offices, a conference room, a restroom, a child evaluation areas, a teacher break room, and a teacher work area. The estimated cost of this modular is $1,222,857.56. See Attachment C for the modular building application and Attachment D for the Proposed Modular Building Analysis.
Contract Term
The program is in its first year of a five year grant. The contract term for each contract is July 1, 2024, to June 30, 2029.
Financial Impact
The grant funding is from the U.S. Department of Health and Human Services, Administration for Children and Families. There is no impact on the General Fund.
Concurrence/Previous Council Action
For Deer Valley Unified School District Modular:
- The Head Start Birth to Five Policy Council approved the capital equipment over $5,000 on March 14, 2022.
- The Community and Cultural Investment Subcommittee approved the capital equipment over $5,000 purchase on May 4, 2022.
- Formal Council approved a lease agreement for the modular with the Deer Valley Unified School District on December 7, 2022, and assigned Ordinance S-49202.
- Since the initial quote increased during the process to purchase the modular, an approval for the increased amount was approved by the Head Start Birth to Five Policy Council on May 13, 2024. The Economic Development and Housing Subcommittee approved it on June 12, 2024.
For Booker T. Washington Child Development Center Modular:
- The Head Start Birth to Five Policy Council approved a lease with Booker T. Washington Child Development Center on May 8, 2023.
- Formal Council approved a lease agreement for the modular with Booker T. Washington Child Development Center on June 28, 2023, and assigned Ordinance S-49907.
- The Head Start Birth to Five Policy Council will review the request to purchase capitol equipment request over $5,000 during the meeting on February 10, 2025.
Locations
Sunrise Elementary, located at 17624 N. 31st Avenue
Council District: 1
Booker T. Washington Child Development Center, located at 1525 E. Adams Street
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.