Title
Professional Printing Services Qualified Vendor List - RFQ 17-020 (Ordinance S-44094)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with each qualified proposer of the Request for Qualifications (RFQ) 17-020 to provide professional printing services to the Aviation Department. The contracts may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value for all of the contracts will not exceed $240,000, with an estimated annual expenditure of $80,000.
Report
Summary
The Aviation Department is seeking to establish a Qualified Vendor List (QVL) for professional printing services. The qualified proposers will provide printing services to enhance the Aviation Department's communication efforts with airport customers, stakeholders, and staff. The QVL has three distinctive commercial print groups: Group A - High End, Sheet Fed, Large Format; Group B - High End, Sheet Fed, Digital Option, Mid-Sized Format; and Group C - Short Run, Digital.
Procurement Information
RFQ 17-020 for professional printing services was conducted in accordance with Administrative Regulation 3.10. Seven proposals were received by the Contracts and Services Division of the Aviation Department on Aug. 9, 2017. All seven proposals were deemed responsive.
The proposals were scored by a four-member evaluation committee based on the following criteria: quality of product, business and staff experience and qualifications, method of approach, and references. To qualify for the three commercial print groups, proposers had to score a minimum number of points for Group A, Group B, and Group C. The following are the recommended qualified proposers for the QVL:
Group A - High End, Sheet Fed, Large Format
Litho Tech, Inc.
Ironwood
Gordongraphics, Inc.
Prisma Graphic Corporation
Group B - High End, Sheet Fed, Digital Option, Mid-Sized Format
Litho Tech, Inc.
Gordongraphics, Inc.
Prisma Graphic Corporation
Capitol Litho Corporation
Group C - Short Run, Digital
City of Phoenix City Clerk
Litho Tech, Inc.
Gordongraphics, Inc.
Prisma Graphic Corporation
Capitol Litho Corporation
Contract Term
The term of each contract will be three years beginning on or about Dec. 1, 2017 and ending on Nov. 30, 2020.
Financial Impact
The aggregate value for all of the contracts will not exceed $240,000, with an estimated annual expenditure of $80,000. Funds are available in the Aviation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.