Title
Custodial Services for Parks and Recreation Department Locations - Requirements Contract - IFB 19-088 (Ordinance S-45611)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Commercial Custodial Services, LLC and Bio Janitorial Services, Inc., to provide custodial services for the Parks and Recreation Department. Further request authorization for the the City Controller to disburse all funds related to this item. The five-year aggregate value of the contracts will not exceed $4,230,000.
Report
Summary
These contracts will provide custodial services, including labor, cleaning supplies, materials, equipment, tools, vehicles and supervision necessary to clean various Parks and Recreation Department community centers, the Natural Resources Division Administration Office, Special Operations Administration Office, Steele Indian School Park - 1922 Memorial Hall, Encanto Park Clubhouse and Pueblo Grande Museum.
Procurement Information
Invitation for Bid (IFB) 19-088 was conducted in accordance with Administrative Regulation 3.10. There were six offers received by the Finance Department's Procurement Division on March 15, 2019. One offer was deemed non-responsive for failing to provide the required solicitation bond. The following are recommended as the lowest-priced offers:
Commercial Custodial Services, LLC: $57,911 (Total monthly price for Groups 1,3, and 4).
Bio Janitorial Services, Inc.: $8,261.76 (Total monthly price for Group 2).
The Deputy Finance Director recommends that the offers from Commercial Custodial Services, LLC and Bio Janitorial Services, Inc., be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The five-year contract term will begin on or about May 13, 2019.
Financial Impact
The five-year aggregate value will not exceed $4,230,000, with an estimated annual expenditure of $846,000. This amount includes regular, monthly custodial services and ancillary services to clean, set-up and tear down for special events. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Parks and Recreation Department.