Title
Automatic Doors Service and Supply - Requirements Contract - IFB 19-050 (Ordinance S-45588)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Miner Southwest, L.L.C. for Automatic Doors Service and Supply for citywide use in an amount not to exceed $2,688,000 over the five-year contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide the City of Phoenix with equipment, labor, and materials to perform all operations necessary to implement a preventative maintenance program, as-needed repairs, and replace existing door systems to approximately 120 automatic doors for citywide buildings/facilities protection and security. The contract will be utilized citywide with primary usage by the Public Works Department.
Procurement Information
IFB 19-050 was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 188 vendors and was posted on the City’s website. The Finance Department, Procurement Division received three offers on Jan. 25, 2019.
One vendor was deemed non-responsive as they listed an exception to the Special Terms and Conditions of the solicitation.
The Deputy Finance Director recommends that the offer from Miner Southwest, L.L.C. be accepted as the lowest responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about May 1, 2019.
Financial Impact
The aggregate contract value will not exceed $2,688,000 with an estimated annual expenditure of $537,600. The contract is available to all City departments. The Public Works Department will be the majority user; funds are available in the department's budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.