Title
Paint Spray Equipment Parts - Requirements Contract - IFB 18-139 (Ordinance S-44369)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Dunn Edwards Corporation and Sherwin-Williams to provide paint spray equipment parts for the Street Transportation, Neighborhood Services, and Aviation departments. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contract will not exceed $340,000, with an annual estimated expenditure of $68,000.
Report
Summary
This contract will provide a variety of paint spray equipment parts used to operate and maintain various equipment used to paint/stripe lines, graphics, and structures at City-owned airports for the Aviation Department, and to operate and maintain paint striping operations for the Street Transportation Department. The contracts will also be utilized by the Neighborhood Services Department, who oversees the city's Graffiti Buster Program, which operates seven days per week and averages 57,832 graffiti removals annually.
Procurement Information
Invitation for Bid 18-139 was conducted in accordance with Administrative Regulation 3.10. There were five offers received by the Finance Department's Procurement Division on Jan. 12, 2018. The following are the recommended offerors who provided the lowest overall cost to the City:
- Dunn Edwards Corporation: Unit price range $0.53 to $1,019.
- Sherwin-Williams: Unit price range $0.55 to $1,019.
The Deputy Finance Director recommends that the offers from Dunn Edwards Corporation and Sherwin-Williams be accepted as the lowest-priced, responsive, and responsible offers. Two vendors are recommended for award based on the needs by the departments. Each vendor is being awarded different items.
Contract Term
The five-year contract term will begin on our about April 1, 2018.
Financial Impact
The five-year aggregate value of the contract will not exceed $340,000, with an annual estimated expenditure of $68,000. Funds are available in the Street Transportation, Neighborhood Services and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Deanna Jonovich, and the Street Transportation, Neighborhood Services and Aviation departments.