Title
Authorization to Enter into Contract with Vision Building Rentals, LLC or Affiliate for a One Time Purchase (Ordinance S-52820) - District 7
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Vision Building Rentals, LLC or affiliate, to provide two Americans with Disabilities Act (ADA) Compliant Shower/Restroom Combination Trailers. These units will be acquired and connected to the existing utility infrastructures at the designated site. The total contract amount will not exceed $250,000. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. Funds are available from interest earned on the City’s allocation of American Rescue Plan Act (ARPA) funds. There is no impact to the General Fund.
Report
Summary
The Office of Homeless Solutions (OHS) seeks to enter into a contract with Vision Building Rentals to purchase two ADA Compliant Shower/Restroom Combination Trailers. These units will be acquired and connected to the existing utility infrastructure at the designated site. The scope also includes relocating one existing shower stall from a separate OHS-owned site to the Safe Outdoor Space (SOS), as well as repairing and restoring the current onsite infrastructure to ensure full functionality and compliance with accessibility and safety standards.
The SOS serves approximately 250 people each day, and the purchase of additional trailers will add accessible shower and restroom capacity to the site. The SOS is a secure, safe camping site which provides three meals per day, laundry service, case management, connection to medical care, as well as basic needs including restrooms, showers, and hand-washing stations. The additional trailers will allow people utilizing the SOS to have increased access to restrooms and showers as needed. OHS will contract with Vision Building Rentals who can fulfill the scope of work in the timeline requested.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of a Determination Memo citing a time restriction and a threat to public health, welfare, and safety. Staff reviewed the existing QVL, RFQu-23-OHS-80 for Temporary Modular Housing and available Citywide Contracts to research whether any of the vendors could accommodate the project needs; however there are no current active contracts that could meet the need in the time frame provided. Staff received three written quotes from vendors who are able to produce and install this equipment, Vision Building Rentals provided the lowest quote. Accordingly, this procurement is authorized per Phoenix City Code § 43-11(D).
Contract Term
The term of the contract will begin on or about May 1, 2026, and run through October 31, 2026.
Financial Impact
The total value of this contract shall not exceed $250,000. Funding is available through the City's ARPA Interest allocation. There is no impact to General Funds.
Location
1537 W. Jackson Street
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Office of Homeless Solutions.