Title
Street Transportation Department Soils and Materials Testing On-Call Services for Calendar Years 2025-2027 (Ordinance S-51403) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the 16 consultants listed in Attachment A, to provide Soils and Materials Testing On-Call Services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $24 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Soils and Materials Testing Services that include, but are not limited to: miscellaneous geotechnical investigations, materials testing and laboratory services including, but not limited to: sampling, laboratory and field testing of soil, concrete and asphalt; asphalt, concrete, aggregate, and pipe plant inspections; analyses and preparations of reports; forensic geotechnical and pavement investigations; special inspections, and other services as required. The consultants will have appropriate certifications such as Occupational Safety and Health Administration Trench Safety, Mine Safety Health Administration, American Concrete Institute, Arizona Technical Institute, Concrete & Cement Reference Laboratory and American Association of State Highway and Transportation Officials AASHTO re:source (formally AMRL). Firms performing tests on Federal Aid projects by the Street Transportation Department will also need to be included in the list of accredited laboratories by the Arizona Department of Transportation.
Procurement Information
The selections were made using a qualifications-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received, including the scoring results, until an agreement is awarded. Seventeen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to three years, or up to $1.5 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $1.5 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $24 million.
Funding is available in the Street Transportation Department's Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, and the Street Transportation Department and the City Engineer.