Title
Alcohol Film Foam - Requirements Contract - IFB 21-040 (Ordinance S-47700)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Matlick Enterprises, Inc. DBA United Fire Equipment Company to provide 3% low viscosity alcohol film foam for the Fire Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $710,000.
Report
Summary
The Fire Department (PFD) Special Operations Division requires the use of foam product to provide fire and vapor suppression for Class B fuel fires where water cannot be used. Common applications of this foam product are for industrial chemical and petroleum facilities, fuel or chemical storage tanks, railroad cars, and other flammable liquids that require Class B foam. The foam product physically blankets and blocks oxygen supply to these types of fires to suppress, cool, and prevent additional spreading. The aggregate contract value will not exceed $710,000.
Procurement Information
IFB 21-040 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on March 17, 2021 which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 112 suppliers and was publicly posted and available for download from the City's website. One offer was deemed non-responsive to the requirements of the solicitation.
United Fire Equipment Company (Tyco): $9,207.60
United Fire Equipment Company (Phos-Chek): $9,510.25
Momar: $11,129.85
The Deputy Finance Director recommends that the offer from United Fire Equipment Company (Tyco) be accepted as the lowest-priced, responsive, and responsible offer.
Contract Term
The five-year contract term shall begin on or about July 1, 2021.
Financial Impact
The aggregate contract value will not exceed $710,000. Funds are available in the Fire Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Fire Department.