Title
Instrumentation and Control Systems Inspection and Testing Services for Water Remote Facilities - Engineering Services - WS85400011 (Ordinance S-47070)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Stephen C Clements dba Clements Inspection Services (CIS), to provide Engineering Services that include design and construction administration and inspection for the Instrumentation and Control Systems Inspection and Testing Services for Water Remote Facilities project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $900,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to improve the functionality, efficiency, and maintenance of the instrumentation and controls systems. The City has incorporated Instrumentation & Controls Systems Inspection and Testing Services to assist the engineer and contractor during upgrades or expansions of the water distribution systems.
CIS's services include, but are not limited to: provide design support services consisting of presenting advice and technical consultations relative to installation techniques and procedures; attend design meetings and project engineer demonstrations; conduct 30, 60, 90 and 100 percent reviews of the project plans and specifications; support the engineering consultant with research of existing conditions and understanding of the Water Services Department's standards for instrumentation and control systems and update as necessary; construction support services to include equipment submittal and installation review, providing field observations reports, participating in factory testing, reviewing the completeness of required equipment testing documentation, and witnessing the instrumentation calibrations and loop checks; commissioning support services assistance on computer control strategy checkout, tuning of control loops, and performing loop tests, troubleshooting for the computer control system programmers, maintain designated instruments through final acceptance, educate the plant staff on the systems, support the maintenance staff on developing procedures for designated equipment; reviewing the accuracy of the as-built documentation for electrical drawings instrumentation diagrams; and coordination with the firm selected for Electrical and Arc Flash support services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Stephen C Clements dba Clements Inspection Services
Additional Proposer
Rank 2: DARCOR & Associates, Inc.
Contract Term
The term of the agreement is for two years with an option to extend for one additional year from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Stephen C Clements dba Clements Inspection Services will not exceed $900,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.