Title
Tree Inventory System, Tree Pruning, Tree Removal and Related Services Contract COOP 24-0382 - Request for Award (Ordinance S-51461) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with West Coast Arborists, Inc., to provide a tree inventory system, tree pruning, tree removal, and related services throughout the City for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of this contract will not exceed $600,000.
Report
Summary
This contract, funded by the Parks and Recreation and Street Transportation departments, will create an inventory and assessment of the City's approximately 106,000 trees. This assessment will include the location, species, health and size of trees maintained by the City, covering areas such as rights-of-way, street medians, and all City-maintained parks and facilities. The current inventory system is outdated and needs to be updated. The new tree inventory system will allow the department and the Office of Heat Response and Mitigation to track all the trees on City property and will support the City of Phoenix proposed Shade Phoenix Plan. The new tree inventory system will provide an up-to-date view of the health of the urban forest on City properties, which will enable more accurate monitoring, management of tree conditions, and support proactive maintenance efforts.
The contract will also allow staff to request a wide variety of services, including tree pruning, planting, and other related services as needed at the City-maintained golf courses.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The City of Mesa cooperative contract was the most favorable, as it provided the most comprehensive list of services.
Contract Term
The contract will begin on or about December 4, 2024, and expire on January 31, 2027, with a one-year option to extend.
Financial Impact
The aggregate contract value will not exceed $600,000. Funding is available in the Parks and Recreation and Street Transportation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers John Chan and Inger Erickson, and the Parks and Recreation and Street Transportation departments.