Title
Polymers - IFB- 1718- 36 - Amendment (Ordinance S-50593)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Agreement 146988 with Polydyne, Inc. to provide additional time and funding to the agreement. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $48,000,000.
Report
Summary
The purpose of the amendment is to extend the term of the agreement for an additional four years and add incremental funds to continue the supply of potable polymers for water production and non-potable polymers for the treatment of wastewater for the Water Services Department. The additional time and funds will allow the Wastewater and Water Production Divisions to continue to provide quality water services to the City's water customers without interruption or adding significant cost to the department operations.
This agreement is used for supplying polymer products that are proprietary to Polydyne, Inc. which are compliant with the City's Water Production and Wastewater production systems. Polydyne, Inc. is one of the largest providers of proprietary polymers in the industry.
Contract Term
This amendment will extend the end date of the agreement term from Feb. 29, 2024 to Feb. 28, 2028.
Financial Impact
The initial authorization for Polymers was for an expenditure not-to-exceed $25,000,000. An amendment increased the authorization for the agreement by $16,862,000. This amendment will increase the authorization for the agreement by an additional $48,000,000, for a new total not-to-exceed agreement value of $89,862,000.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
Polymers Contract 146988 (Ordinance S-44265) on Feb. 21, 2018.
Polymers Contract 146988 (Ordinance S-48863) on July 1, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.