Title
Automated Vehicle Identification System - Hardware Maintenance Contract RFA 24-0321 - Request for Award (Ordinance S-51248)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with TransCore, LP to provide ongoing maintenance and technical support of the Automated Vehicle Identification (AVI) system hardware in support of the Ground Transportation Management System (GTMS) for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $4,071,152.
Report
Summary
TransCore, LP (TransCore) provides ongoing maintenance and support of AVI hardware, which includes approximately 100 vehicle readers and driver display monitors, as part of the GTMS at Phoenix Sky Harbor International Airport (PHX). The AVI system manages companies, drivers, and the movement of vehicles permitted for commercial activity at PHX. TransCore is the only manufacturer of the Amtech technology Radio Frequency Identification (RFID) equipment used in PHX's AVI system.
TransCore's proprietary hardware is highly customized and integrated at PHX, which allows for remote management and updates of RFID hardware components. The integration and customization allow granular controls of the RFID readers, including reader status, customized radio frequency for more efficient reading, control of radio frequency sensors (on/off), and other activities. These unique features facilitate the ability to monitor and provide rapid and consistent responses to system problems and allow for remote resolution that would otherwise require the dispatch of personnel and loss of revenue.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition.
Contract Term
The contract will begin on or about October 1, 2024, for a three-year term with two one-year options to extend for a total five-year term.
Financial Impact
The aggregate contract value for the new contract will be up to $4,071,152 for the total five-year contract term.
Funding is available in the Aviation Department Operating Budget.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.