Title
Hotel and Motel Rental for Temporarily Displaced Residents (Ordinance S-46907)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kuber - Patel Properties, LLC for an estimated $95,000 over a five-year period, to provide motel and hotel rental services for temporarily displaced residents for the Housing and Human Services departments. Further request authorization for the City Controller to disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
The Housing and Human Services departments occasionally have the need to provide program tenants with hotel and motel services during periods of temporary displacement. These types of situations include when a tenant experiences a fire, flood, air conditioning failure in the summer or other event that impact the tenant's ability to remain in their current living environment. The contract will allow both departments to more easily temporarily relocate residents during emergency situations as needed.
Procurement Information
Request for Quotes (RFQ) FY21-086-1 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Housing Department by July 31, 2020. The offer was evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required goods and/or services. The offer submitted by Kuber - Patel Properties, LLC is deemed to be fair and reasonable based on the market and hotel and motel rates in Phoenix.
The Housing and Human Services departments recommend Kuber - Patel Properties, LLC for award.
Contract Term
The five-year contract term will begin on or about Sept. 30, 2020 and end on or about Sept. 29, 2025.
Financial Impact
The aggregate contract value will not exceed $95,000 (including applicable taxes) with an estimated annual expenditure of approximately $19,000. This contract is funded from federal sources. There is no impact to the General Fund.
Location
2621 S. 47th Place
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Housing and Human Services departments.