Title
Annual Licensure and Software Maintenance and Support Services, Arcadis - Contract Direct Selection (Ordinance S-46093)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Arcadis U.S., Inc., for annual licensure and software maintenance and support services. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,304,400.
Report
Summary
The purpose of this agreement is to provide software license, maintenance and support services for the Water Services Department's Drinking Water Regulations Database (eDWaRD) and the Environmental Permit Compliance Database (EPCD) applications.
The direct selection is necessary because Arcadis remains the only company supporting the Regulatory Compliance Tracking System, including eDWaRD and EPCD.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The selection was made using a direct selection process set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because there is only one capable supplier of goods and services due to the unique nature of the requirement, thereby establishing this as a sole-source procurement.
Contract Term
The term of the agreement is for a 10-year period, commencing on Nov. 1, 2019.
Financial Impact
The Agreement value for Arcadis U.S., Inc. will not exceed $1,304,400. Funding is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by the Deputy City Manager Karen Peters and the Water Services Department.