Title
Galvanized Water Service Line Replacements - Engineering Services - WS85504004 (WIFA) (Ordinance S-51148)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Entellus, Inc. to provide Engineering Services that include design and construction administration and inspection services for the Galvanized Water Service Line Replacements project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3.5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to replace water service lines from the City of Phoenix side service line from meter to water main and customer-side service lines on private property from meter to the customer spigot with the City of Phoenix water distribution system.
Entellus, Inc.'s services include, but are not limited to: general project administration, construction inspections of water service line repair and replacement, resident engineering services during construction as needed, develop plumbing design drawings for private property, preparation of design documents and details for replacement of either or both customer-side and City-side service lines, track, document and verify information required to comply with federal funding requirements, coordinate and notarize right of entry authorization documents for access to customer property, coordinate private plumbing permits and inspection with City of Phoenix Planning and Development, daily interaction with contractors to clarify job requirements, provide engineer estimates including bid tabs, and inspection of water service line repairs.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received, including the scoring results, until an agreement is awarded. Three firms submitted proposals and are listed.
Selected Firm
Rank 1: Entellus, Inc.
Additional Proposers
Rank 2: Consor North America, Inc.
Rank 3: Strand Associates, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Entellus, Inc. will not exceed $3.5 million, including all sub consultant and reimbursable costs.
Funding is available in the Water Services Department's Water Infrastructure Finance Authority Grant Funding budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department and the City Engineer.