Title
Electronic Agenda Management System and Video Streaming Service - RFA 19-117 - Amendment (Ordinance S-50665)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 149786 with Wildebeest Topco LLC, dba Granicus LLC, dba GovQA LLC, to extend the Contract term and allow additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $480,085.
Report
Summary
This contract will provide subscriptions for the electronic agenda management system and video streaming service currently used by City staff to initiate, review, approve, compile, publish, and disseminate City Council reports, meeting agendas, and minutes. The video streaming service is used by PHX11 and the Information Technology Services Department to manage the live stream broadcast video for PHX11 (including City Council meetings and all other types of streamed video content). These systems are critical to ensuring the public has access to information about matters being considered by the Council and to video record any of the proceedings as well.
This item has been reviewed and approved by the Information Technology Services Department BIRF 5719.
Contract Term
Upon approval the contract will be extended through April 2, 2029.
Financial Impact
Upon approval of $480,085 in additional funds, the revised aggregate value of the contract will not exceed $875,085. Funds are available in the City Clerk and Information Technology Services departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Electronic Agenda Management System and Video Streaming Service Contract 149786 (Ordinance S-45480) on March 20, 2019.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, and the City Clerk and Information Technology Services departments.