Title
Solid Waste Long Haul Services - Requirements Contract - RFP 23-SW-001 (Ordinance S-48016)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Mr. Bult's, Inc. to provide hauling services for solid waste, recyclables and green waste on an as-needed basis between transfer stations and from the transfer stations to the City's landfill located in Buckeye, Ariz. Further request to authorize the City Controller to disburse all funds related to this agreement over the life of the contract.
Report
Summary
The contractor's obligation will be to haul solid waste from the 27th Avenue Transfer Station and North Gateway Transfer Station to the City's landfill located in Buckeye, Ariz. where it will be unloaded for proper disposal. This contract also supports the hauling of material between sites, to include recyclables and green organics.
Procurement Information
Request for Proposal (RFP) 23-SW-001 was conducted in accordance with Administrative Regulation 3.10. Five proposals were received for the entire RFP on June 16, 2021. Two proposals for Group 1, 27th Avenue Transfer Station and three proposals for Group 2, North Gateway Transfer Station were received. The offers were evaluated by a panel that included representation from the Public Works and Finance departments as panel experts for bid evaluation. The offers were evaluated based on criteria set forth in the RFP with 1,000 maximum points possible.
Group 1 - 27th Avenue Transfer Station
Mr. Bult's, Inc.: 986 points
Stella Environmental Services, LLC.: 888 points
Group 2 - North Gateway Transfer Station
Mr. Bult's, Inc.: 957 points
Stella Environmental Services, LLC.: 845 points
Stewart Transport, Inc.: 699 points
The evaluation panel recommends the offers of Group 1 and Group 2 from Mr. Bult's, Inc. be accepted as the responsive and responsible offer with the highest point value.
Contract Term
The term of this contract is for five years and will commence on July 1, 2022. Provisions of the contract include an option to extend the term up to three years, which may be exercised by the City Manager or designee.
Financial Impact
The estimated annual expenditure for this contract is $17,368,889 with a total of $138,951,112 for the initial five-year period including three option years. The actual cost of the contract may be higher or lower depending on need and budgeted funds.
Funding is available in the Public Works Department's budget.
Location
North Gateway Transfer Station - 30205 N. Black Canyon Hwy.
27th Avenue Transfer Station - 3060 S. 27th Ave.
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.