Title
HVAC Filter Maintenance Services - IFB 15-189A (Ordinance S-43623)
Description
Request to authorize the City Manager, or his designee, to enter into an amendment to allow additional expenditures for Contract 141099 with Aire Filter Products for the purchase of HVAC Filter Maintenance Services for citywide departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The additional funds are necessary to cover an increased demand for these services, which include installation of new air filters, removal and disposal of spent filters, HVAC filter inspections, and bi-monthly reporting on the condition of all facility HVAC filters. Filter replacement services are necessary to prevent restriction of air flow to the air conditioning/chiller units, which may lead to premature failure of the system. The primary departments using this agreement are Public Works, Water Services, Street Transportation, and Phoenix Convention Center.
Financial Impact
Upon approval of $450,000 in additional funds, the revised aggregate value of the contract will not exceed $1,728,090 through the contract term of Aug. 31, 2020. Funds are available in various department budgets.
Concurrence/Previous Council Action
This contract is a result of IFB 15-189 awarded on July 1, 2015.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.