Title
Citywide Water and Wastewater Technical Assistance for Developments On-Call Services (Ordinance S-51382) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the four consultants listed below, to provide Water and Wastewater Technical Assistance for Developments On-Call Services citywide. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing On-Call Water and Wastewater Technical Assistance for Developments services that include, but are not limited to: construction plan review and technical support services for public water and wastewater infrastructures that are designed by private developments to comply with Arizona Department of Environmental Quality, Maricopa Association of Governments, and City requirements; work with Planning and Development Department to provide special inspections for public water and wastewater infrastructures that are constructed by private developments; provide review and input for special industrial pre-treatment permit applications; and provide other miscellaneous technical services as required.
Procurement Information
The selections were made using a qualifications-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eight firms submitted proposals and are listed below.
Selected Firms
Rank 1: Wilson Engineers, LLC
Rank 2: Carollo Engineers, Inc.
Rank 3: Entellus, Inc.
Rank 4: Brown and Caldwell, Inc.
Additional Proposers
Rank 5: Kimley-Horn and Associates, Inc.
Rank 6: Hazen and Sawyer, P.C.
Rank 7: Garver, LLC
Rank 8: Michael Baker International, Inc.
Contract Term
The term of each agreement is up to five years, or up to $1.25 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $1.25 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $5 million.
Funding is available in the Citywide Water Services Department Development Occupation Fee budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Ginger Spencer and Inger Erickson, the Water Services Department and the City Engineer.