Title
Panasonic Toughbooks, Tablets, Accessories and Services - Requirements Contract - City of Tucson 12-0471(B) (Ordinance S-48692)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 146072 with Panasonic System Communications Company (PCS) and Mobile Concepts Technology LLC (MCT) to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $5,415,800.
Report
Summary
These contracts provide Panasonic Toughbooks, tablets, accessories and services to all City departments, primarily Police, Fire, and Water Services Departments. The devices are used to help employees collect, organize and transfer data faster, more efficiently, and in real-time. The devices allow police officers to run license plates, scan fingerprints and check records car side so they never leave a subject unattended. Purchases of replacement Toughbooks and equipment vehicle installations have continued to rise due to staffing level demands in all departments. Extending the contracts will allow additional time for Procurement to complete the solicitation process.
Contract Term
Upon approval, the contract term will be extended through July 31, 2023.
Financial Impact
Upon approval of $5,415,800 in additional funds, the revised aggregate value of the contract will not exceed $19,443,800. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Panasonic Toughbooks, Tablets, Accessories and Services - Requirements Contract, Contract 146072, Ordinance S-43767 on June 28, 2017
• Panasonic Toughbooks, Tablets, Accessories and Services - Requirements Contract, Contract 146072, Ordinance S-47667 on June 16, 2021
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.