Title
Aviation Retro-Reflective Glass Beads - Request for Award (Ordinance S-49116)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Swarco Reflex, LLC for the supply of retro-reflective glass beads (glass beads), to enhance the airfield markings for the Aviation Department on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,200,000.
Report
Summary
Airport pavement markings are a critical component of airfield visual aids and must be properly maintained. Glass beads are necessary for the airfield striping operations on runways, taxiways and ramps to enhance airfield markings at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport and Goodyear Airport. The glass beads provided under the resultant contract are required to meet Federal Aviation Administration (FAA) regulations and specifications.
Procurement Information
A Request for Qualifications RFQu 22-036 Retro-Reflective Glass Beads procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
One offeror submitted qualifications and was deemed to be responsive and responsible. The Procurement Officer evaluated the offer as pass or fail based on the following minimum qualification criteria:
- Offeror had a minimum of 5 consecutive years of experience in the last 10 years in the manufacturing and/or supplying of retro-reflective glass beads
- Offeror's products comply with FAA Specifications TT-B-1325D
- Offeror's products comply with FAA advisory specifications for beads as specified in Advisory Circulars 150/5370-10H, 150/5340-1M
After review, the Offeror, Swarco Reflex, LLC, met the minimum qualification criteria and is being recommended for placement on the QVL.
Contract Term
The contract will begin on or about Nov. 1, 2022 for an aggregate five year term with no option to extend.
Financial Impact
The contract value will not exceed $2,200,000 for the aggregate five year contract term. Funding is available in the Aviation Department Budget.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road;
Council District: 8
Phoenix Deer Valley Airport - 702 W. Deer Valley Road;
Council District: 1
Goodyear Airport - 1658 S. Litchfield Road, Goodyear
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.