Title
Auto Body Repair IFB 23-FSD-037 - Contract Recommendation (Ordinance S-49502)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Desert Edge Auto Body LLC, Chaney's Collision Centers, Sands Motor Co. Inc., and Velocity Truck Center for the purpose of auto body repairs, fabrication and painting services for the City of Phoenix vehicles and equipment. The contracts will have an estimated total value of $7,600,000. Further request to authorize the City Controller to disburse all funds related to this item.
Summary
The Aviation and Public Works departments operate a diverse fleet with vehicles ranging from passenger vehicles, light duty to heavy duty trucks, emergency vehicles and off road equipment. These contractors will be responsible for making general body repairs resulting from accidents and/or vandalism to ensure that City vehicles and equipment are professionally repaired and mechanically safe for operation.
Procurement Information
Invitation for Bid 23-FSD-037 was conducted in accordance with Administrative Regulation 3.10. Five offers were received on Dec. 14, 2022 by the Public Works Department. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services, with two groups receiving no bids. One offer was deemed non-responsive due to the inability to provide the required certifications. For Group I and II, the low bid offers were determined by the total dollar amount of the estimate on the bid submittal form, and Group V was determined by hourly rate. Due to the large volume of repair work, multiple vendors are being recommended for contract award.
Group I - Passenger Cars and Light Duty Trucks
Desert Edge Auto Body LLC: $56,760.75
Chaney's Collision Centers: $59,096.23
Sands Motor Co. Inc.: $62,779.64
Group II - Medium and Heavy Duty Trucks
Velocity Truck Center: $52,478.89
Group V - Painting Services (Only)
Desert Edge Auto Body LLC: $48.50
Velocity Truck Center: $110.00
Contract Term
The initial three-year contract term shall begin on or about April 1, 2023 with two options to extend in up to one-year increments for a total contract option term of five years.
Financial Impact
The contracts will have a $1,520,000 estimated annual expenditure, with a total value not to exceed $7,600,000 over the life of the contracts.
Funds are available in the Aviation and Public Works departments' budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and Public Works departments.