Title
Planning and Development Department Residential, Commercial and Fire Building Plan Review On-Call Services for Fiscal Years 2024-25 to 2026-27 (Ordinance S-50990)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the ten consultants to provide Residential, Commercial and Fire Building Plan Review On-Call services for the Planning and Development Department for Fiscal Years 2024-25 to 2026-27. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $5 million aggregate.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing Residential, Commercial and Fire On-Call services that include, but are not limited to: reviews of plans for new construction, alterations, remodels and repairs submitted by residential and commercial property owners for compliance with the Phoenix Building Construction Code and Fire Code.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Fourteen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to three years, or up to $5 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $5 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $5 million aggregate with no one contract to exceed $5 million.
Funding is available in the Planning and Development Department’s Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Alan Stephenson and Inger Erickson, the Planning and Development Department and the City Engineer.