Title
Planning and Development Department Plan Review and Inspection On-Call Services for Elevators (Ordinance S-44345)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the two firms listed below to provide plan review and inspection on-call services for vertical transportation equipment from May 1, 2018 through April 30, 2020, for the Planning and Development Department. The fee for services will not exceed $500,000 for each contract. Further request authorization for City Controller to disburse all funds related to this item.
Additionally, authorization is further requested for the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The firm's services will include, but are not limited to: elevators, escalators, lifts and other vertical transportation equipment plan reviews and/or periodic inspections per the American Society of Mechanical Engineers Elevator Code for projects and work plans submitted to the City by private property owners for permit issuance.
Procurement Information
The following two firms were chosen using a qualifications-based selection process in accordance with section 34-604 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City is not to release the scoring of proposers until a contract has been awarded. Two firms submitted proposals. The rankings follow:
Vertical Transportation Excellence (VTX): Ranked 1
National Elevator Inspection Services, Inc.: Ranked 2
Contract Term
The term of each contract is for two years, or up to the contract limit of $500,000, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract term may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for each contract services will not exceed $500,000, including all subconsultants and reimbursable costs. Funding is available in the Planning and Development Department's Development Services Fund. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Planning and Development Department, and the City Engineer.