Title
Pre-Encoded Smart Card Fare Media Award Recommendation - IFB PTD19-001 (Ordinance S-45236)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ABCorp NA, Inc. for the provision of Pre-Encoded Smart Card Fare Media to the Public Transit Department. Further request authorization for the City Controller to disburse funds in an amount not to exceed $525,000.
Report
Summary
The Contractor will supply pre-encoded smart card fare media to the Public Transit Department for use on the Scheidt & Bachmann Fare Collection System (S&B FCS) currently in use. The cards will be used for three regional transit fare programs - Platinum Pass, ASU UPass, and Semester Pass - on transit bus fare boxes and ticket vending machines, and will be encoded with the fare type, customer name, validity start date and validity end date.
Procurement Information
IFB PTD19-001 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. On Sept. 6, 2018, three bids were received. They are listed below with their total contract cost:
ABCorp NA, Inc.: $456,542.50
Paragon Magnadata, Inc.: $558,905.00
Valid USA - Identity Solutions: $716,377.50
ABCorp NA, Inc. was the lowest bid received. Based on confirmation with ABCorp NA, Inc. references, review of market conditions and comparison with the current contract, the pricing has been determined to be fair and reasonable and ABCorp's bid is determined to be responsive and responsible. The requested contract amount was increased by approximately 15 percent to account for applicable taxes and potential growth in the three fare programs during the span of the contract term.
Contract Term
The contract term shall begin on Feb. 1, 2019, and end on Jan. 31, 2021. Provisions of the agreement include options to extend the contract up to three additional years in increments of one year, which may be exercised by the Public Transit Director if it is in the City's best interest to do so.
Financial Impact
The aggregate contract value if the City exercises all options shall not exceed $525,000. Funds for the first year amount of approximately $105,000 are available in the Public Transit Department operating budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Aviation and Transportation Subcommittee meeting on Nov. 27, 2018, by a vote of 3-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.